Article I: Name, Insignia, and Affiliation

1.01: This Lodge shall be henceforth known as Takhone (tah-co-nay) Lodge 7 of the Boy Scouts of America.

1.02: This Lodge shall be affiliated with Pathway to Adventure Council of the Boy Scouts of America, under direct administrative supervision of the Council Staff Adviser, and under the direct authority of the Council Scout Executive.

1.03: The totem of this lodge is a Canoe Paddle.

1.04: All Emblems and lodge Memorabilia will need majority support of the Executive Board present at a Lodge Executive Committee meeting.

1.05: The criteria that must be met in order to change a chapter name or totem are: a unanimous vote of all youth present at a Chapter meeting, approval from the Lodge Chief, Lodge Adviser, and Council appointed Staff Adviser.

Article II: Election to Membership

2.01: The requirements for membership in Takhone Lodge are as stated in the current printing of the Order of the Arrow Handbook, published by the National Order of the Arrow Committee of the Boy Scouts of America.

2.02: Procedures for unit, ship, and crew nominations and elections are as stated in the current printing of the Order of the Arrow Handbook.

2.03: Every effort shall be made to have unit, ship, and crew elections conducted by Order of the Arrow members not affiliated with the unit holding an election and at least one member of the election team must be under twenty-one (21) years of age.

2.04: All unit, ship, and crew elections shall be completed annually according to National Order of the Arrow Policy.

2.05: Attainment of the Brotherhood status shall be in accordance with the current printing of the Order of the Arrow Handbook.

2.06: Attainment of the Vigil Honor shall be in accordance with the current printing of the Order of the Arrow Handbook.

2.07: There shall be no honorary membership of this lodge.

Article III: Officers and Advisers

Section 3.01: The elected lodge officers and their responsibilities are as follows:

  1. Lodge Chief:
    • Presides over all Lodge Executive Meetings.
    • Represents Lodge on Section, Region, and National level.
    • Appoints all lodge Chairmen.
    • Sets Goals and Initiatives for the Lodge.
  2. Lodge Vice Chief of Operations:
    • Addresses day-to-day operations/logistics.
    • Responsible for all associated Chairmen and Committees.
    • Monitoring and Acquiring JTE data.
    • Help Assist in Camp Promotions
  3. Lodge Vice Chief of Program:
    • Responsible for all Events Programs and Logistics.
    • Supports Event Chairmen.
    • Responsible for all associated Chairmen and Committees.
  4. Lodge Vice Chief of Chapters:
    • Responsible for Executive Committee presence at Chapter meetings.
    • Direct communications with Chapter Chiefs and Area Chairmen.
    • Monitors Chapters operations.
  5. Lodge Vice Chief of Inductions:
    • Manages all Inductions processes.
    • Responsible for Inductions Training.
    • Responsible for Inductions Equipment.
    • Responsible for all associated Chairmen and Committees.
  6. Lodge Vice Chief of Communications:
    • Takes minutes of all lodge functions.
    • Oversees lodge online presence.
    • Responsible for creation and distribution of promotional material.
    • Responsible for all associated Chairmen and Committees.
  7. Lodge Vice Chief of Finances:
    • Responsible for creation and management of budget.
    • Design and purchase merchandise.
    • General manager of Lodge Trading Post.
    • Approves Lodge, Chapter and event expenses.
    • Responsible for all associated Chairmen and Committees.
  8. Chapter Chiefs:
    • Responsible for all Chapter operations.
    • Promotes lodge and chapter events.
    • Presides over monthly chapter meetings.
    • Manages all associated Chapter Officers, Chairmen, and Events.

3.02: Additional duties may be assigned to the Executive Board members by the Lodge Chief as deemed necessary for the successful operation of the Lodge.

3.03: A vacancy in the office of Lodge Chief shall be filled by a Lodge Vice Chief, succeeding in the order of election and must be approved by the Lodge Executive Committee with majority vote. Vacancies in other Lodge offices shall be filled by appointment by the Lodge Chief, after consultation with the appropriate advisers and majority approval by LEC.

3.04: Vacancies in Chapter offices shall be filled in the same manner as Section 3.03 instead substituting the word Lodge with Chapter.

3.05: The Council Scout Executive shall appoint the Lodge Adviser and Staff Adviser in accordance with the Guide for Officers and Advisers. All advisers shall be at least twenty-one (21) years of age during their entire term of office.

3.06: The Council Scout Executive or a designee shall appoint all Chapter Advisers in accordance with the Guide to Officers and Advisers. All Chapter Advisers shall be at least twenty-one (21) years of age during their entire term of office.

3.07: Any youth or adult in a position of leadership can request mediation for any issue with the Lodge Adviser or Lodge Staff Adviser as mediator.

3.08: Every Lodge Officer and Chairmen, Chapter Officer and Chairmen must have an adult adviser that must be twenty-one (21) or older for their entire term as adviser.

Article: IV: Executive Committee

4.01: The Executive Committee of the Lodge shall consist of the following members:

  • Lodge Officers and Advisers
  • Chapter Chiefs and Advisers
  • Committee Chairmen and Advisers
  • Council Scout Executive or appointed representative
  • Designated council camp(s) representative

4.02: Lodge Executive Committee shall have at least 8 Lodge Executive Committee Meetings per calendar year.

4.03: The Lodge Board shall consist of the following members:

  • Lodge Officers (excluding Lodge Chief [reference Section 4.06 for Lodge Chief voting power])
  • Chapter Chiefs (or their representative)
  • All Chairmen (or their representative designated from their committee)

4.04: The Lodge Key 9 shall consist of the following members:

  • Lodge Officers
  • Lodge Adviser
  • Council Scout Executive or appointed representative

4.05: The Lodge Key 3 shall consist of the following members:

  • Lodge Chief
  • Lodge Adviser
  • Council Scout Executive or appointed representative

4.06: Lodge Chief does not have voting power unless in the event of a tie the Lodge Chief is deciding vote.

4.07: Lodge Chief and Chapter Chiefs can create ad hoc committees where they deem fit.

4.08: The minutes and other pertinent data from Lodge Executive Committee meetings will be provided to all members of the Lodge Executive Committee by the Lodge Vice Chief of Communications after approval by Key 3 within twenty-one (21) days following the meeting.

4.09: General membership have rights to request Lodge Executive Committee Meeting minutes. Minutes will be accessible to all members and placed in a communal location.

4.10: The rules contained in Robert’s Rules of Order shall govern the proceedings of the Lodge where applicable and non inconsistent with the by-laws of the Lodge.

4.11: Members of the Order of the Arrow twenty-one (21) years of age or older shall have no vote in the decisions of the Lodge or Chapters and may make no formal motions. They may contribute when the floor is open prior to the creation of a motion. During discussion directly prior to a vote only members of the Order of the Arrow younger than the age of twenty-one (21) years may speak.

4.12: An elected officer shall be removed from office by a two-thirds (2/3) vote of the Lodge Executive Committee for a failure(s) recognized and approved by Lodge Adviser and Scout Executive to perform his duties in a satisfactory manner. Reference Section 3.03 for replacement.

Article V: Chapters

5.01: All Chapters are affiliated under Takhone Lodge 7 act as an accessory of Takhone Lodge 7.

5.02: Chapters may have their own name and totem as long as it does not conflict with Lodge name, totem, and insignia designated in Article I.

5.03: One council district may not have more than one Takhone Lodge 7 Chapter.

5.04: Chapter Officers consist of three positions:

  • Chapter Chief
  • Chapter Vice Chief
  • Chapter Secretary

5.05: Chapters must elect new Chapter Officers within a month of an election of new Lodge Officers.

5.06: Chapters may host their own events.

5.07: Chapters may host their own induction events with the approval of the LEC.

5.08: All chapter branding and merchandise must follow rules stated in Article 1 Section 1.04

Article VI: Lodge Activities

6.01: The lodge must host a Lodge Leadership Development every calendar year.

6.02: A lodge fellowship incites there will be a ordeal and brotherhood opportunity at that event.

6.03: The Lodge must host a Banquet every calendar year.

6.04: All lodge events must have a chairman and adviser.

Article VII: Dues and Finances

7.01: An annual budget must be approved by the LEC every lodge officer cycle.

7.02: Event budgets must be approved by the LEC.

7.03: Chapters may not have their financial accounts accounts but are able to have a budget to help allocate funds.

7.04 Chapters are able to fundraise for an explicit predetermined cause approved by the LEC and Chapter. Excessive funds raised will not roll over. In case of a larger fundraising operation the lodge will hold all funds raised until requested by the chapter and approved by the LEC

7.05: Chapters when in need may submit a money request to the Vice Chief of Finance for approval of less than 40% of their budget.

7.06: Chapter money requests of more than 40%of their budget must be approved by Key 7.

7.07: For any money request a P.O must be made and approved before the purchase of any items.

7.08: To receive reimbursement you must submit a reimbursement form along with the receipt(s) to the Vice Chief of Finance with in 6 months of the actual purchase.

7.09: A late fee will be instituted for dues paid after March 1st of every calendar year starting in 2020.

7.10 The lodge will not accept lifetime membership from any previous lodges. The lodge will never offer lifetime membership.

7.11 If the lodge key 3 deems necessary, the lodge is able to take on costs to help send arrowmen to events and training’s.

Article VIII: Amendments to ByLaws

8.01: To add or amend a bylaw the LEC must have a two thirds majority vote.

Article IX: Election Policy and Procedures

9.01: In LEC votes the Lodge Board (Section 4.03) can vote.

9.02: If a youth holds multiple positions on LEC, he may only count as one vote.

9.03: In the event of a tie, the Lodge Chief will cast the deciding vote.

9.04: The election of Lodge Officers will be done by Chapters.

9.05: Chapters at Lodge Officer elections may have one vote per youth member in attendance up to 10 votes.

9.06: If a majority is not found after 3 rounds of voting for the Lodge Chief the Moderator (Selected and approved by the Lodge Adviser and Scout Executive or his designated representative) selects the new Chief from those still in the election.

9.07: If a majority is not found after 3 rounds of voting for any other Lodge Office the Moderator selects the position from those still in the election.

9.08: To be eligible to be elected as a Chapter Officer you must have an official petition with signatures of the Chapter Adviser and a Parent/Guardian. Youth over 18 do not need a signature from their Parent/Guardian

9.09: To be eligible to be elected as a Lodge Officer you must have an official petition with signatures of the Lodge Adviser and a Parent/Guardian. Youth over 18 do not need a signature from their Parent/Guardian

9.10: The election order is the following:

  1. Lodge Chief
  2. Lodge Vice Chief of Operations
  3. Lodge Vice Chief of Program
  4. Lodge Vice Chief of Chapters
  5. Lodge Vice Chief of Inductions
  6. Lodge Vice Chief of Communication
  7. Lodge Vice Chief of Finance